Finance & Accounting
General ledger, budgeting, fee billing, payroll and multi-entity consolidation in one ledger. Close the month in days, with audit trails that stand up to any review.
Enterprise Solutions Built for the modern World
Ultimate ERP unifies finance, HR, academics, procurement and operations in a single system — so every department works from the same numbers, the same records and the same truth.
- Finance
- Human Resources
- Academics
- Procurement
- Operations
- Reporting & Analytics
Every department, one system of record
Stop reconciling spreadsheets between teams. Ultimate ERP gives each department the tools it needs, and gives leadership one accurate view of the entire institution.
Human Resources
Recruitment, onboarding, leave, performance and payroll records for staff and faculty. Role-based access keeps sensitive personnel data exactly where it belongs.
Academics
Admissions, enrolment, timetabling, assessment and transcripts connected to the same student record. Registrars and deans finally work from identical data.
Procurement & Supply
Requisitions, approvals, supplier management, purchase orders and asset tracking. Control spend before it happens, not after the invoice arrives.
Operations & Facilities
Maintenance requests, room and asset utilisation, transport, security logs and campus services — all scheduled, tracked and reported in one place.
Intelligence & Reporting
Because every module writes to one database, reporting is instant and consistent. Build board packs, statutory returns, enrolment forecasts and cost-per-student analyses without exporting a single file — and give each role a dashboard that answers the questions they actually ask.
Fragmented tools cost institutions more than licences
Most institutions run on a patchwork of systems: one for finance, another for HR, a student system that talks to nothing, and spreadsheets holding the whole thing together. Every handover is a delay, every reconciliation is a risk, and nobody can answer a simple question without three phone calls.
Ultimate ERP was built the other way around. One data model, one permission structure, one audit trail. When a purchase order is approved, finance sees it. When a student registers, the timetable and the fee account update. When leadership asks for a number, it is already there.
- Deployed for institutions with thousands of staff, students and suppliers.
- Granular role-based access and full audit history on every record.
- Cloud-hosted with regional data residency and 99.9% uptime targets.
- Implementation, migration and training handled by our own team.
Inside the platform
A look at the modules, dashboards and teams that run on Ultimate ERP every day.
Trusted by institutions that can't afford guesswork
Registrars, finance directors and operations leads on what changed after going unified.
We used to close the financial year with four teams chasing the same figures. Now the numbers are reconciled the moment they are entered. Our audit took eleven days instead of six weeks.
Enrolment, timetabling and assessment finally live in one place. Registration week used to be chaos across three systems — this year it ran without a single escalation.
Procurement approvals that took a fortnight now take a day, and we can see committed spend before it hits the budget. That visibility alone paid for the platform.
The Product Suite
Ultimate ERP is one platform built from modules that each do a job properly — and share the same database, permissions and audit trail. Start with the module you need most, add the rest as you grow.
Finance & Accounting
One ledger for the whole institution — fees, grants, payroll, procurement commitments and multi-entity consolidation, closed in days rather than weeks.
- General ledger, budgeting and multi-entity consolidation
- Fee billing, invoicing and student account statements
- Payroll runs, statutory returns and bank reconciliation
- Full audit trail on every posting, ready for review
Human Resources
Everything from recruitment to retirement for staff and faculty, with role-based access keeping sensitive personnel records exactly where they belong.
- Recruitment, onboarding and contract management
- Leave, absence and staff self-service portals
- Performance reviews, appraisals and development plans
- Payroll records linked directly to the finance ledger
Academics
Admissions through to graduation on a single student record, so registrars, deans and finance all work from identical data.
- Admissions, enrolment and student records
- Timetabling, room allocation and attendance
- Assessment, grading and transcripts
- Student portals for results, fees and documents
Procurement & Supply
Control spend before it happens — requisitions, approvals, suppliers and assets tracked against the budget in real time.
- Requisitions, approvals and purchase orders
- Supplier management, tenders and contracts
- Stores, stock levels and goods received notes
- Asset register with depreciation and disposal
Operations & Facilities
The day-to-day running of a campus — maintenance, rooms, transport, security and services — scheduled and reported in one place.
- Maintenance requests and work order tracking
- Room and facility booking with utilisation reports
- Transport, fleet and fuel management
- Security logs, visitor records and incident reports
Intelligence & Reporting
Because every module writes to one database, reporting is instant and consistent — board packs, statutory returns and forecasts without exporting a single file.
- Role-based dashboards for every level of leadership
- Enrolment forecasts and cost-per-student analysis
- Statutory and regulatory returns generated on demand
- Scheduled reports delivered to inboxes automatically
Ultimate CBE Assessment ERP
Competency-based assessment from the curriculum framework to the final transcript — every learning outcome, rubric and portfolio item recorded against the learner, not a spreadsheet.
- Competency frameworks, learning outcomes and rubric design
- Formative and summative assessment with moderated marking
- Learner portfolios, evidence uploads and assessor sign-off
- CBET transcripts, certification and TVETA-ready reporting
Ultimate Supply Chain ERP
Plan, buy, store and move goods on one thread of data — from demand forecast and supplier tender through to delivery, stock and settlement.
- Demand planning, forecasting and reorder automation
- Supplier onboarding, tenders, contracts and performance scoring
- Multi-store inventory, batch tracking and goods received notes
- Logistics, delivery scheduling and three-way invoice matching
Ultimate Manufacturing ERP
Run the plant from the bill of materials to the finished pallet — production planning, shop-floor control, quality and costing that update as work is completed.
- Bills of materials, routings and production scheduling
- Work orders, shop-floor tracking and machine downtime logs
- Quality control, batch traceability and recalls
- Standard costing, yield analysis and maintenance planning
Ultimate Hotel ERP
Front desk, housekeeping, restaurant and back office on one system, so a booking, a meal and an invoice all land in the same account.
- Reservations, rate plans and channel management
- Front desk check-in, folios and guest profiles
- Housekeeping, maintenance and room status boards
- Restaurant, bar and conference billing to the guest account
Ultimate POS
A fast point of sale for shops, cafeterias, bookshops and campus outlets — selling offline when the network drops and reconciling the moment it returns.
- Touchscreen till, barcode scanning and receipt printing
- Cash, card, mobile money and student account payments
- Offline selling with automatic sync when back online
- Stock levels, shift reconciliation and daily sales reports
Ultimate Conference ERP
Book the venue, the rooms, the catering and the equipment as one event — with a single quotation, a single invoice and a delegate list that stays accurate.
- Venue and room booking with space utilisation views
- Delegate registration, badges and attendance tracking
- Catering, equipment and AV requirements per event
- Quotations, deposits, invoicing and post-event reporting
Institutions already running on Ultimate ERP
Universities, national polytechnics, technical and vocational colleges, teacher training colleges, schools, SACCOs, hotels and public agencies across Kenya — from first pilot to institution-wide rollout.
176institutions live
30counties covered
6regions served
| Client | Type | County | Region |
|---|---|---|---|
| Aberdare Teachers Training College | Teacher Training College | Nyandarua | Central |
| Achievers College Of Professionals | Technical And Vocational College | Embu | Eastern |
| Agricultural Resource Centre (Egerton) | Hotel | Nakuru | Rift Valley |
| Ahmed Shahame Mwidani Technical And Vocational College | Technical And Vocational College | Mombasa | Coast |
| Alupe University College | University | Busia | Western |
| Asumbi Teachers Training College | Teacher Training College | Homa Bay | Nyanza |
| Baringo National Polytechnic | National Polytechnic | Baringo | Rift Valley |
| Bishop Mahon Teachers Training College | Teacher Training College | Turkana | Rift Valley |
| Bomet Central Technical And Vocational College | Technical And Vocational College | Bomet | Rift Valley |
| Bondo Technical Training Institute | Technical Training Institute | Siaya | Nyanza |
| Borabu Teachers Training College | Teacher Training College | Nyamira | Nyanza |
| Borabu Technical Training Institute | Technical Training Institute | Nyamira | Nyanza |
| Bumbe National Polytechnic | National Polytechnic | Busia | Western |
| Bunyala Technical And Vocational College | Technical And Vocational College | Busia | Western |
| Bunyore Teachers Training College | Teacher Training College | Vihiga | Western |
| Butere Technical Training Institute | Technical Training Institute | Kakamega | Western |
| Butula Technical And Vocational College | Technical And Vocational College | Busia | Western |
| CaSPA - Bungoma Diocese | Secondary School (Junior) | Bungoma | Western |
| Chamasiri Technical And Vocational College | Technical And Vocational College | Busia | Western |
| Chanzeywe Technical And Vocational College | Technical And Vocational College | Vihiga | Western |
| Chepalungu Technical Training Institute | Technical Training Institute | Bomet | Rift Valley |
| Chepsirei Technical And Vocational College | Technical And Vocational College | Elgeyo-Marakwet | Rift Valley |
| Cherangany Technical And Vocational College | Technical And Vocational College | Trans-Nzoia | Rift Valley |
| Chesta Teachers Training College | Teacher Training College | West Pokot | Rift Valley |
| COTECNA Kenya | Non Governmental Organization | Nairobi | Nairobi |
| Dr. Daniel Wako Murende Technical And Vocational College | Technical And Vocational College | Busia | Western |
| Eldama Ravine Technical And Vocational College | Technical And Vocational College | Baringo | Rift Valley |
| Eldoret Technical Traininig Institute | Technical Training Institute | Uasin Gishu | Rift Valley |
| Elgeyo Marakwet County | County Government | Elgeyo-Marakwet | Rift Valley |
| Emining Technical Training Institute | Technical Training Institute | Baringo | Rift Valley |
| Emsos Technical Training Institute | Technical Training Institute | Uasin Gishu | Rift Valley |
| Endebess Technical Training Institute | Technical And Vocational College | Trans-Nzoia | Rift Valley |
| Galana Teachers Training College | Teacher Training College | Kilifi | Coast |
| Garissa Teachers Training College | Teacher Training College | Garissa | North Eastern |
| Garsen Technical And Vocational College | Technical And Vocational College | Tana River | Coast |
| Gatanga Technical And Vocational College | Technical And Vocational College | Murang`a | Central |
| Gatundu South Technical And Vocational College | Technical And Vocational College | Kiambu | Central |
| Gichugu Technical And Vocational College | Technical And Vocational College | Kirinyaga | Central |
| Gitwebe Technical Training Institute | Technical Training Institute | Nyamira | Nyanza |
| Godoma Technical Training Institute | Technical Training Institute | Kilifi | Coast |
| Heroes Technical And Vocational College | Technical And Vocational College | Nakuru | Rift Valley |
| Hospital Hill High School | Secondary School (Junior) | Nairobi | Nairobi |
| Juhuudi Co-op Savings And Credit Society Ltd | Sacco Society | Kericho | Rift Valley |
| Kaelo Technical And Vocational College | Technical And Vocational College | Meru | Eastern |
| KAG East University | University | Kajiado | Rift Valley |
| Kaiboi National Polytechnic | National Polytechnic | Nandi | Rift Valley |
| Kaimosi Teachers Training College | Teacher Training College | Vihiga | Western |
| Kajiado West Technical And Vocational College | Technical And Vocational College | Kajiado | Rift Valley |
| Kakrao Technical And Vocational College | Technical And Vocational College | Migori | Nyanza |
| Kaloleni Technical And Vocational College | Technical And Vocational College | Kilifi | Coast |
| Kamukunji Technical And Vocational College | Technical And Vocational College | Nairobi | Nairobi |
| Kamwenja Teachers Training College | Teacher Training College | Nyeri | Central |
| Kandara Technical And Vocational College | Technical And Vocational College | Murang`a | Central |
| Kapchepkor Technical Training Institue | Technical Training Institute | Baringo | Rift Valley |
| Kapcherop Technical And Vocational College | Technical And Vocational College | Elgeyo-Marakwet | Rift Valley |
| Karumo Technical Training Institute | Technical Training Institute | Meru | Eastern |
| Kasarani Technical And Vocational College | Technical And Vocational College | Nairobi | Nairobi |
| Katine Technical Training Institute | Technical Training Institute | Machakos | Eastern |
| Kendege Technical And Vocational College | Technical And Vocational College | Migori | Nyanza |
| Kenya High School | Secondary School (Junior) | Nairobi | Nairobi |
| Kenyenya Teachers Training College | Teacher Training College | Kisii | Nyanza |
| Kericho Teachers Training College | Teacher Training College | Kericho | Rift Valley |
| Kericho Township Technical And Vocational College | Technical And Vocational College | Kericho | Rift Valley |
| Keroka Technical Training Institute | Technical Training Institute | Kisii | Nyanza |
| Khwisero Technical And Vocational College | Technical And Vocational College | Kakamega | Western |
| Kibabii High School | Secondary School (Junior) | Bungoma | Western |
| Kibwezi West Technical And Vocational College | Technical And Vocational College | Makueni | Eastern |
| Kieni Technical And Vocational College | Technical And Vocational College | Nyeri | Central |
| Kiharu Technical And Vocational College | Technical And Vocational College | Murang`a | Central |
| Kiirua Technical Training Institute | Technical Training Institute | Meru | Eastern |
| Kiminini Technical And Vocational College | Technical And Vocational College | Trans-Nzoia | Rift Valley |
| Kipipiri Technical And Vocational College | Technical And Vocational College | Nyandarua | Central |
| Kipkabus Technical And Vocational College | Technical And Vocational College | Uasin Gishu | Rift Valley |
| Kipsinende Technical Training Institute | Technical Training Institute | Kericho | Rift Valley |
| Kipsoen Technical And Vocational College | Technical And Vocational College | Elgeyo-Marakwet | Rift Valley |
| Kiptaragon Technical And Vocational College | Technical And Vocational College | Nakuru | Rift Valley |
| Kirinyaga Central Technical And Vocational College | Technical And Vocational College | Kirinyaga | Central |
| Kisii National Polytechnic | National Polytechnic | Kisii | Nyanza |
| Kitale National Polytechnic | National Polytechnic | Trans-Nzoia | Rift Valley |
| Kitelakapel Technical Training Institute | Technical Training Institute | West Pokot | Rift Valley |
| Kitui East Technical And Vocational College | Technical And Vocational College | Kitui | Eastern |
| Kitui Teachers Training College | Teacher Training College | Kitui | Eastern |
| Kitutu Masaba Technical And Vocational College | Technical And Vocational College | Nyamira | Nyanza |
| Konoin Technical Training Institute | Technical Training Institute | Bomet | Rift Valley |
| Koshin Technical Training Institute | Technical Training Institute | Uasin Gishu | Rift Valley |
| Kuresoi Technical And Vocational College (RVNP) | Technical And Vocational College | Nakuru | Rift Valley |
| Kwale Teachers Training College | Teacher Training College | Kwale | Coast |
| Laikipia North Technical And Vocational College | Technical And Vocational College | Laikipia | Rift Valley |
| Laisamis Technical And Vocational College | Technical And Vocational College | Marsabit | Eastern |
| Lang`ata Technical And Vocational College | Technical And Vocational College | Nairobi | Nairobi |
| Lari Technical And Vocational College | Technical And Vocational College | Kiambu | Central |
| Limuru Technical And Vocational College | Technical And Vocational College | Kiambu | Central |
| Lodwar Technical And Vocational College | Technical And Vocational College | Turkana | Rift Valley |
| Loima Technical And Vocational College | Technical And Vocational College | Turkana | Rift Valley |
| Lugari Diploma Teachers Training | Teacher Training College | Kakamega | Western |
| Maasai Mara Technical And Vocational College | Technical And Vocational College | Narok | Rift Valley |
| Mabera Technical And Vocational College | Technical And Vocational College | Migori | Nyanza |
| Machakos Town Technical And Vocational College | Technical And Vocational College | Machakos | Eastern |
| Mare Quality Foods Enterprises | Hotel | Kisii | Nyanza |
| Masinga Technical And Vocational College | Technical And Vocational College | Machakos | Eastern |
| Mathenge Technical Training Institute | Technical Training Institute | Nyeri | Central |
| Mathioya Technical And Vocational College | Technical And Vocational College | Murang`a | Central |
| Mathira Technical And Vocational College | Technical And Vocational College | Nyeri | Central |
| Matuga Technical And Vocational College | Technical And Vocational College | Kwale | Coast |
| Mawego National Polytechnic | National Polytechnic | Homa Bay | Nyanza |
| Mbeere North Technical And Vocational College | Technical And Vocational College | Embu | Eastern |
| Mbita Technical And Vocational College | Technical And Vocational College | Homa Bay | Nyanza |
| Meru Teachers College | Teacher Training College | Meru | Eastern |
| Michuki National Polytechnic | National Polytechnic | Murang`a | Central |
| Mitunguu National Polytechnic | National Polytechnic | Meru | Eastern |
| Moiben Technical And Vocational College | Technical And Vocational College | Uasin Gishu | Rift Valley |
| Mukiria Technical Training Institute | Technical Training Institute | Meru | Eastern |
| Mukurweini Technical And Vocational College | Technical And Vocational College | Nyeri | Central |
| Mulango Technical And Vocational College | Technical And Vocational College | Kitui | Eastern |
| Mumias West Technical And Vocational College | Technical And Vocational College | Kakamega | Western |
| Mungatsi Technical And Vocational College | Technical And Vocational College | Kakamega | Western |
| Mwala Technical And Vocational College | Technical And Vocational College | Machakos | Eastern |
| Mwea Technical And Vocational College | Technical And Vocational College | Kirinyaga | Central |
| Nachu Technical And Vocational College | Technical And Vocational College | Kiambu | Central |
| Nairobi School | Secondary School (Junior) | Nairobi | Nairobi |
| Naivasha Technical And Vocational College | Technical And Vocational College | Nakuru | Rift Valley |
| Narok West Technical Training Institute | Technical Training Institute | Narok | Rift Valley |
| National Council Of Churches Kenya | Non Governmental Organization | Nairobi | Nairobi |
| Ndia Technical And Vocational College | Technical And Vocational College | Kirinyaga | Central |
| Ng`iya Traders Sacco | Sacco Society | Siaya | Nyanza |
| Njoro Technical Training Institute | Technical Training Institute | Nakuru | Rift Valley |
| Nkabune Technical Training Institute | Technical Training Institute | Meru | Eastern |
| North Eastern National Polytechnic | National Polytechnic | Garissa | North Eastern |
| North Rift Technical And Vocational College | Technical And Vocational College | Baringo | Rift Valley |
| Nuu Technical And Vocational College | Technical And Vocational College | Kitui | Eastern |
| Nyakach Technical And Vocational College | Technical And Vocational College | Kisumu | Nyanza |
| Nyanza Sports Vibez | Hotel | Kisii | Nyanza |
| Nyeri National Polytechnic | National Polytechnic | Nyeri | Central |
| Okame Technical And Vocational College | National Polytechnic | Busia | Western |
| Orogare Technical And Vocational College | Technical And Vocational College | Kisii | Nyanza |
| PC Kinyanjui Technical Training Institute | Technical Training Institute | Nairobi | Nairobi |
| Perfectus Gardens And Hotel | Hotel | Machakos | Eastern |
| Presidents Award Kenya | Parastatal | Nairobi | Nairobi |
| Ramogi Institute Of Advanced Technology | Technical Training Institute | Kisumu | Nyanza |
| Rarieda Technical And Vocational College | Technical And Vocational College | Siaya | Nyanza |
| Riamo Technical And Vocational College | Technical And Vocational College | Kisii | Nyanza |
| Rift Valley National Polytechnic | National Polytechnic | Nakuru | Rift Valley |
| Riragia Technical And Vocational College | Technical And Vocational College | Kisii | Nyanza |
| Runyenjes Technical And Vocational College | Technical And Vocational College | Embu | Eastern |
| Samburu Technical And Vocational College | Technical And Vocational College | Samburu | Rift Valley |
| SAVORY SUPERMARKET LIMITED | Retail Store | Kiambu | Central |
| Seme Teachers Training College | Teacher Training College | Kisumu | Nyanza |
| Shanzu Teachers Training College | Teacher Training College | Mombasa | Coast |
| Sikri TVC For The Blind And Deaf | Technical And Vocational College | Homa Bay | Nyanza |
| Sotik Technical Training Institute | Technical Training Institute | Bomet | Rift Valley |
| St. Augustine Teachers Training College - Eregi | Teacher Training College | Vihiga | Western |
| St. Johns Teachers Training College, Kilimambogo | Teacher Training College | Kiambu | Central |
| St. Joseph's Technical Institute For The Deaf | Technical Training Institute | Siaya | Nyanza |
| St. Marks Teachers College Kigari | Teacher Training College | Embu | Eastern |
| ST. Paul's High School-Kevote | Secondary School (Junior) | Embu | Eastern |
| St. Pauls Kibabii Diploma Teachers Training College | Teacher Training College | Bungoma | Western |
| Statehouse Boys Senior School | Secondary School (Junior) | Nairobi | Nairobi |
| Subukia Technical And Vocational College | Technical And Vocational College | Nakuru | Rift Valley |
| Tambach Teachers Training College | Teacher Training College | Elgeyo-Marakwet | Rift Valley |
| Tetu Technical And Vocational College | Technical And Vocational College | Nyeri | Central |
| Tharaka Technical And Vocational College | Technical And Vocational College | Tharaka-Nithi | Eastern |
| The African Institute Of Research And Development Studies | Technical Training Institute | Uasin Gishu | Rift Valley |
| The Kericho National Polytechnic | National Polytechnic | Kericho | Rift Valley |
| The Kisiwa National Polytechnic | National Polytechnic | Bungoma | Western |
| The Meru National Polytechnic | National Polytechnic | Meru | Eastern |
| The Nyamira National Polytechnic | National Polytechnic | Nyamira | Nyanza |
| The Siaya National Polytechnic | National Polytechnic | Siaya | Nyanza |
| Thika Technical Training Institute | Technical Training Institute | Kiambu | Central |
| Thogoto Teachers Training College | Teacher Training College | Kiambu | Central |
| Tigania East Technical And Vocational College | Technical And Vocational College | Meru | Eastern |
| Tinderet Integrated Technical And Vocational College | Technical And Vocational College | Nandi | Rift Valley |
| Tindiret Technical And Vocational College | Technical And Vocational College | Nandi | Rift Valley |
| Total Technical And Vocational College | Technical And Vocational College | Nakuru | Rift Valley |
| Tseikuru National Polytechnic | National Polytechnic | Kitui | Eastern |
| Turbo Technical And Vocational College | Technical And Vocational College | Uasin Gishu | Rift Valley |
| Turkana Bio Aloe Organization | Non Governmental Organization | Turkana | Rift Valley |
| Turkana University College | University | Turkana | Rift Valley |
| Ugenya Teachers Training College | Teacher Training College | Siaya | Nyanza |
| Ugenya Technical And Vocational College | Technical And Vocational College | Siaya | Nyanza |
| Ugunja Technical And Vocational College | Technical And Vocational College | Siaya | Nyanza |
| Uriri Technical And Vocational College | Technical And Vocational College | Migori | Nyanza |
| Uzima University | University | Kisumu | Nyanza |
| Wanga Technical And Vocational College | Technical And Vocational College | Kakamega | Western |
| Webuye West Technical And Vocational College | Technical And Vocational College | Bungoma | Western |
| Weru Technical And Vocational College | Technical And Vocational College | Kilifi | Coast |
| Yatta Technical And Vocational College | Technical And Vocational College | Machakos | Eastern |
| No clients match that search. Try another name, type or county. | |||
List current as at 2025. Institutions are grouped by county and region — filter by region or search the full directory above.
The Product Suite
Ultimate ERP modules — one intelligent platform, every department covered.
Ultimate CBE Assessment ERP
1
Ultimate Supply Chain ERP
1
Ultimate Manufacturing ERP
1
Ultimate Hotel ERP
1
Ultimate POS
1
Ultimate Conference ERP
1
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Sales0118 859 686 | 0118 859 685
Emailinfo@ultimateerp.co.ke
Head officeCrown Z Towers, 3rd Floor, Office B3, Eastern Bypass, near KCB Kamakis
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Remote-first support for institutions worldwide, with a head office in Nairobi.
Head office
Crown Z Towers, 3rd Floor
Office B3, Eastern Bypass
near KCB Kamakis
Support hours
Monday to Friday, 07:00 – 19:00 SAST
Critical incident line available 24/7 for enterprise clients.